Report of the Annual General Meetings of
Victoria Institution Old Boys’ Association (VIOBA) and VIOBA Foundation
8th June 2014
The meeting started at 10am when the quorum was reached. 40 members attended the meeting, a number that was lower than normal as there was no elections for the committee this year as the term for the committee is now 2 years.
The meeting started with a minute’s silence to commemorate Victorians and members who have passed away since the last AGM, notable members include the late Dato’ Jaffar Indot and also Dr. Laporte Khoo.
Minutes of the previous meeting were read out and followed by the President’s Report on the activities held during the year. Events include the Annual Golf Tournament, Daniel Shield Games, Board of Governors’ Luncheon and the Mokhtar Dahari Challenge. The President also reported on outstanding matters such as the land lease and fund-raising.
The Annual Dinner with the theme to “Honour our Victorian Educators and Scholars” will be held on the 23rd August 2014 at the Royale Chulan Mutiara Damansara. Tables are still available for sale.
The Treasurer reported then on the income and expenses for the year. VIOBA is grateful to Tan Sri Francis Yeah for his continuing support of RM100,000 towards the operation needs of VIOBA. Without this donation, VIOBA will not be able to fund its activities.
Finally in the Open Forum, remarks were made by senior members that it is time to consider a VIOBA name change to be less gender specific. It was noted that it shall be a resolution to be tabled and voted on in the next AGM. The land lease issue was also raised and members asked the committee to resolve it expeditiously with the minimum lease renewal payment.
There being no other matters, the meeting was adjourned at 11.15am.
The AGM of the VIOBA Foundation then started at 11.30am. The quorum required to carry out the businesses of the day was 40 as changes to the Constitution were to be tabled. The Secretary confirmed that the quorum was met. The Chairman of the VIOBA Foundation welcome everyone to the meeting and requested the confirmation of the minutes. Subject to the changes requested by Mr. Patrick Chiam, the minutes were approved.
Amendments to the Constitution were then tabled, amongst which was the change of Board members’ tenure from a year to 2 years. The amendments were approved and adopted by the meeting.
Farizuddin then gave his report for the year including how funds were disbursed towards the students and the school. In the Treasurer’s report a number of items were raised by the members including how the funds utilisation should be towards the students and school rather than operations of the Foundation. Another item noted was the need to redistribute the interest proceeds towards each of the funds set up. The meeting proposed that the next Foundation Board shall ensure that the accounting treatment of the balance sheet items be discussed to ensure appropriate capture of information.
There was a need to increase the size of the fund and to promote the Foundation to members and Victorians in general, as such dissemination of information is crucial to the success of the Foundation.
The election of the VIOBA Foundation 2014-2015 was then held and the following are the new Board members:
Farizuddin Bin Aman
Ahmad Termidi Bin Ali
Akram Bin Mohamad
Nik Mohd Sidek Bin Nik Jaffar
Abdul Razif Bin Abdul Aziz
Ainol Akbar Bin Mohd Yasin
Ahmad Nazri Bin Mohd Noor
Raja A/L A. Siva Perumal
Mohd Irwan Rizal Bin Mohd Ali Napiah
Joo Yong Chin
Kwek Keng Chye (VIOBA President)
Vince Chong Khin Young (VIOBA Honorary Secretary)
The meeting congratulated the newly elected office bearers and with a motion of thanks to all members, the meeting was adjourned at 12.30pm.